Data Retention & Erasure Policy – 01.05.2024
Documents
Minimum retention period
Exceptions/reasons for storing file for longer
Documentation relating to course attendees including coursework and other documentation submitted during the attendance on training courses.
7 years
Application letters and CV’s for advertised vacancies and speculative CV’s.
1 year
Recruitment documentation including CV’s for candidates that are interviewed and interview notes.
1 year
7 years in contentious situations
The documentation will be reviewed by the data protection co-ordinator and it will then be destroyed, unless there is a compelling reason to retain it for a further period of three years, at which point it will be reviewed again. The hard copy documentation will be shredded, and the electronic records and all personal data processed, including accounts records, will be deleted.
